Global Services

Follow the steps below to obtain onsite and/or computing access for affiliates/users, authorized guests, and subcontractors.

Important notes about the access process:

• DOE Employees are not required to go through the access request process unless they need computing access.
  • To obtain computing accounts, DOE employees must complete the access request form and select “user/affiliate” as the visitor type. Refer to step 1 below.
  • At the gate, they must present their DOE HSPD-12 badge (that states they are a DOE employee, not a contractor) to obtain onsite access.

  Translate the page

  If you need to translate the web page, it is recommended to use the Google Chrome browser. On the right of the address bar, click translate and select your preferred language. Google Chrome will then translate the webpage.

  Si necesita traducir la página web, se recomienda utilizar el navegador Google Chrome. A la derecha de la barra de direcciones, haga clic en traducir y seleccione su idioma preferido. Luego, Google Chrome traducirá la página web.

  Access process

  There are various ways to begin the access request process depending on your worker type and current access. For more information on access types, check out these helpful links:

  • Definitions of Worker Types
  • Access Types and Guidance Document

  Prior to filling out the form, review the access request instructions tab to ensure you have all required information ready.

  Below are the possible options to begin the access process.

  Option 1

  If you’re an affiliate/user, subcontractor or authorized guest who is either 1) new to the lab, or 2) renewing or extending computing and/or onsite access:

  • Please complete the computing and onsite access request form. While completing the form, please have the following ready:
  1. 1. Scan of your photo ID (i.e. Passport or REAL ID driver’s license)
     2. If you are a non-US citizen, Curriculum Vitae (CV)
     • For guidance, check out these helpful links:
       • Screenshots of the access request for users and affiliates
       • Screenshots of the access Request for authorized guests
       • Screenshots of the access request for subcontractors
       • Video Tutorials for approval processing

       Option 2

       If you’re an affiliate/user, or subcontractor who already has a computing account, but now needs an ID badge:

       • Please complete the onsite-only access request form (Services log-in required)
       • For guidance, check out these helpful links:
         • Screenshots of the onsite-only access request form
         • Video Tutorials for approval processing

         Option 3

         Points of contact (POC) would like to begin the access process for an affiliate/user, authorized guest, or subcontractor*:

         • Please complete the invitation process (Services log-in required).
         • For guidance, check out these helpful links:
           • Screenshots of the invitation process for POCs
           • Video Tutorials for approval processing

           *For one-day subcontractors/urgent short-term workers, follow the process outlined here.

           Once the point of contact completes the invitation process, the invited individual will receive an email to submit the rest of the required access information. You must complete this step for your access request to be submitted for approvals.

           Please keep the following in mind:

           • Do not fill out another access request form if you already submitted one recently. Instead, please check the status of your request. If you have further inquiries, please submit a question using the status page.
           • Whatever dates you put on your access request are the dates you will receive access for. Do not put a shorter remote end date if you do not intend to shorten your remote access.

           Not sure if you already requested onsite dates on your previous access request?

           Please look up your Service Desk tickets by following these instructions.

           Need to check the status of your submitted request?

           Look up your request using your requested item (RITM) number on this page.

           Do you need to complete a Non-Proprietary User Agreement form?

           If you are working on an experiment that is associated with Fermilab’s Accelerator Complex, your home institution must have a signed Non-Proprietary User Agreement on file with us. You will be contacted by the Office of Partnership and Technology Transfer if you need to complete this step.

           *Contractors in Lead, South Dakota do not need to schedule a badge appointment and will be issued an SDSTA badge at the South Dakota offices.

           Once your access request has gone through all necessary approvals, you will receive your informal invitation letter via email. Once you receive your informal invitation letter, you must then schedule your badge appointment.

           Have you lost your badge? Please report your ID Badge as lost or stolen prior to scheduling your badge appointment.

           Affiliates, users, and contractors coming onsite will need to make sure all of your required training is complete prior to your final approval.

           Affiliates/users, authorized guests, subcontractors, business visitors, and event visitors who are coming onsite to obtain their badge are encouraged to enter Fermilab through the Batavia Rd. / Warrenville gate . Please go to the Fermilab Welcome and Access Center located at Aspen East in the Fermilab Village to obtain your Fermilab-ID badge prior to heading to your destination on campus. Hours and location are listed on the Who we are page.

           Important things to keep in mind as you prepare for your badging appointment:

           • The Campus Access offices are open from 7:30am-4:00pm.
           • You will receive an email with your badge appointment instructions at 6:00pm the business day prior to your appointment.
           • At the security gate, be prepared to present your 1) QR code (located on the informal invitation letter email) and 2) REAL ID document or alternative forms of identification (applicable to those accessing the site for business purposes). A list of names will be sent to Security to ensure gate access for those who don’t have the QR code.
           • Please bring the appropriate documents, including a *REAL ID or alternative forms of identification (applicable to those accessing the site for business purposes) to your badge appointment.
             • *A REAL ID that has a hole punched in it and the paper receipt from the DMV are NOT acceptable forms of REAL ID. In this case, please bring the alternative forms of identification.

             For information on arrival procedures, emergency preparedness reminders, security guidance, and other helpful site information and resources, please review the Security and Emergency Management Site Guide.